inFlow is inventory software for small and mid-sized businesses that need more than a spreadsheet. It tracks products by location and sublocation, uses barcodes for picking and counting, manages purchase and sales orders, and warns when stock falls below a reorder point. Facilities teams, schools and workshops use it to run a parts room as well as sales stock.
In a parts room, the hard part is not the software but the timing. A technician needs a part at the machine, now, and the person who knows where it lives is out. An AI agent connected through Agentic CMMS can read inFlow and answer in seconds: whether the part is there, which shelf it is on and whether more is on the way.
What your AI agent can do with inFlow
- Find the exact bin. "Where are the 3/4-inch ball valves kept, and how many are left?"
- Watch reorder points. "Which items in the maintenance store are below their reorder point today?"
- Draft a purchase order. "Create a PO to Lakeland Plumbing Supply for 20 ball valves and 10 pipe unions."
- Check what is on its way. "Which open purchase orders have items for the boiler room?"
- Record a stock adjustment. "Take two air filters out of stock for the job on Rooftop Unit 4."
- Review vendors. "Which vendor supplied the last three orders of LED tubes, and at what cost?"
- Plan a count. "Which sublocations have not been counted since last spring?"
inFlow with your other systems
A parts room is only useful if it matches the work. These connections link the two.
- For each open work order in Hippo CMMS, check that the parts listed are in stock in inFlow and where to pick them.
- Compare inFlow purchase orders with the bills recorded in QuickBooks Online.
- On a school campus, match upcoming planned maintenance in FMX with filters and lamps on the shelf.
- Find the product datasheet for a part in Google Drive before you order a substitute.
A parts room that answers back
For a facilities team of five, a dedicated storekeeper is a luxury. inFlow keeps the records; the agent makes them easy to reach from a phone on the shop floor or a laptop in the plant room, so fewer jobs wait for a part that was on the shelf all along.
Counting gets easier too. The agent can list the sublocations with the most stock adjustments, so you know where parts go missing and where a count is most worth the time.
Each person approves their own agent with read-only or read and write access. Owners and admins decide which roles may change stock or raise orders, and every call is kept in the activity log.