# Exact Online MCP server

Source: https://agentic-cmms.klementine.xyz/integrations/exact-online

> Let Claude, ChatGPT and other AI agents read Exact Online cost centres, cost units and purchase entries to report maintenance costs per machine.

Exact Online is the cloud accounting and business software that a large part of the Dutch and Belgian business community runs on, with users across the rest of Europe too. Manufacturers, wholesalers, installation companies and accountancy firms use it for purchase entries, bank, projects, VAT and, in many cases, production and stock.

Exact Online is strong on cost centres and cost units, which makes it a good place to track what maintenance costs. Getting that number out is another story. With Agentic CMMS, an AI agent reads those dimensions for you, so a technical manager in Eindhoven or Ghent can ask about the cost of a machine without opening a single report.

## What your AI agent can do with Exact Online

- **Cost a machine.** "What did the extrusion line, cost unit EXT-02, cost us in parts and contractors this year?" The agent totals purchase entries on that cost unit.
- **Compare cost centres.** "Which department spent the most on maintenance last quarter?" It ranks cost centres by spend on your maintenance ledgers.
- **Check a supplier invoice.** "Is the invoice from Van Dijk Hydrauliek for the press repair paid yet?" You get the outstanding amount and due date.
- **Review outstanding items.** "Which maintenance suppliers have invoices overdue by more than 30 days?"
- **Follow a project.** "How much has been charged to the compressed air renewal project so far?" The agent totals hours and costs on the project.
- **Record a purchase entry.** "Book an invoice from Elektro Brabant for €2,140 excluding VAT, ledger 4300, cost centre Production." With write access, it creates the entry for review.
- **Check stock.** "How many spare V-belts do we have in the main warehouse?" If you use Exact Online for stock, the agent reads the quantity.

## Exact Online with your other systems

- Add the parts and hours on work orders in [IFS Ultimo](/integrations/ifs-ultimo) to Exact Online costs for a full cost per asset.
- Compare building service contracts in [Planon](/integrations/planon) with the supplier invoices booked against them.
- Use machine data from [Siemens Insights Hub](/integrations/siemens-insights-hub) to explain a spike in repair costs on one cost unit.
- Send maintenance cost per cost centre to [Microsoft Power BI](/integrations/microsoft-power-bi) next to MTBF and planned versus reactive work.

## For Dutch and Belgian manufacturers

Many Exact Online users have a small finance team and a busy technical department in the same building. The agent gives the technical department its own way into the numbers, in Dutch or in English, without asking engineers to learn the reporting screens for a question they ask twice a month.

Each person approves their own agent with their own login. Owners and admins choose which roles may book entries, and the activity log keeps a tamper-evident record of every call.

## Questions and answers

### Can an AI agent report maintenance costs by cost centre and cost unit in Exact Online?

Yes. The agent reads the cost centre and cost unit on each entry and totals spend per department, machine or contract, for any period.

### Can Claude answer in Dutch about our Exact Online administration?

Yes. Claude and ChatGPT both answer in Dutch when you ask in Dutch, and the agent reads your general ledger names as they are set up.

### Can ChatGPT check whether a supplier invoice in Exact Online has been paid?

Yes. It finds the purchase entry by supplier, date or invoice number and shows its outstanding amount and due date.